2008 CCGA Homepage

Membership Meeting Notes

Thursday, January 17, 2008

Dickey-Lawless Auditorium Rm#200

Huston-Tillotson University

Members Present:  Terry Wilson, President; Floyd Chambers, Vice President; Hershall Shelley, Treasurer.

Meeting was called to order at 6:15 p.m.

I.          Treasurers Report:  Hershall Shelley submitted the organization’s financial report showing the organization with a bank balance of $1,743.35 as of  12/31/2007.

            Shelley indicated that the bank was about the return the organization’s funds because of lack of activity on the account.  He obtained signature authorization for the account and a motion was made and accepted that Terry Wilson in his capacity as president be added to the account as well.  This is in        accordance with the organization’s bylaws.  Mr. Wilson and Dr. Shelley will formalize this at the bank the week of January 21, 2008.

            The Treasurer’s report was approved and accepted.

II.        CCGA Bylaws:  Floyd Chambers presented CCGA’s bylaws that were last updated by Judge Sam Biscoe in March of 2007.  Copies were presented and will be permanently filed among the organization’s important documents files.  It was mentioned that we need to follow up with Judge Biscoe to obtain      the signed copy of the document and that the document be updated to reflect the new officers of the organization.

III.       Dues:  A motion was made and approved to set the organization’s annual dues at $50.00 which are due by February 15^th.  A portion of the dues will go toward establishing an official USGA handicap for each member at Morris Williams Golf Course.  The handicap will be accessible through the GHIN             online system and will allow each member to post scores wherever he or she plays a round of golf.  The member can either turn the card in at Morris Williams or go online and post the score. 

            This is going to allow for a more equitable tournament system and make it easier to organize the organization’s tournaments as our members will be appropriately flighted based on his or her correct USGA approved handicap.

            Dues were collected from Terry Wilson, Floyd Chambers and Hershall Shelley.

III.       CCGA Property:  It was noted that CCGA has coolers, trophies and memorabilia that belongs to the organization and is in the hands of former officers and members.  The organization’s championship plaque was specifically mentioned which Kirk Johnson, the immediate past president has.

            Terry Wilson indicated he would follow up with Kirk Johnson and obtain the plaque that will be updated and hung for display at Morris Williams.  It was also mentioned that we need to obtain administrative access to the website so that it can be updated and the software Mr. Johnson was using to keep handicaps. 

            While the organization has software for keeping handicaps, it was noted that it is very time intensive to keep up with because someone must enter each round of golf posted for each member.  It was our observation that the only rounds of golf being posted via this system were CCGA organized tournaments, which would not truly reflect a members’ handicap.  All rounds of golf played must be posted to have an accurate handicap.  The new system mentioned above will allow us to accomplish this without the burden of having to input any data.

IV.       2008 Tournament Schedule:  The organization does not have an official tournament director at this time; however, Floyd Chambers agreed to serve in that capacity for the 2008 tournament season.

The message from Floyd Chambers, the Vice President, is simple and short.  I may give you a few strokes per 18 holes. Just come out and play with us!